Work orders with version history, asset-tied PMs, living SOPs, custom reporting, multi-site, mobile parity — and no premium-tier paywall in front of any of it.
Create, assign, and track work orders across every location. Every change is logged, every version saved, every history searchable — without the enterprise upgrade.
Every edit on a work order is attributed and stored forever. Compare any two versions side by side with red/green highlighting. Built for the moment an inspector, owner, insurer, or auditor asks "what changed, and when?"
From a forklift to a fire alarm — status, full maintenance history, custom fields, linked work orders, recurring PM schedules, and attached documents on one record.
Define the fields that matter — serial numbers, purchase price, expected lifespan, salvage value, warranty expiry. Your assets, your schema, no dev work required.
Attach recurring work — "replace filter every 90 days," "inspect every quarter" — directly to the asset. Work orders auto-generate. Compliance reports practically write themselves.
Generate a scannable QR for any asset. Technicians scan to open the full record on their phone — even mid-job in a basement mechanical room.
Every status change and every closed PM, timestamped and attributed. Repeat failures, total downtime, and lifecycle cost — visible at a glance.
Every work order ever created against an asset is surfaced on its page — spot the pattern, escalate before the next breakdown.
Attach manuals, warranties, inspection reports, and the SOPs your techs need — always one tap from the record itself.
Most CMMS treat documents as file attachments. ToolBelt treats them as living procedures: rich editor, version comparison, watch & comment, and direct links to the assets and work orders they apply to.
Most CMMS make you download an app — then hand you a stripped-down version of the real thing. ToolBelt runs the full product in any browser, on any phone, tablet, or desktop. Nothing to install, nothing to update, no features stranded on the device you happen to be holding. Phone in one hand, wrench in the other.
The complete product on your phone — no stripped-down mobile mode, no features you can't reach in the field.
Open a link and you're working. Techs in the field and managers at a desk use the exact same app.
Point your phone's camera at an asset's QR code and land straight on its work orders, schedules, and documents — no app required.
Tap once, snap, attach. Every photo lands on the work order, timestamped and attributed.
New assignments, mentions, and overdue work surface as push alerts — even when ToolBelt isn't the active tab.
Every device loads the current release the moment it opens — no store updates, no version drift across your team.
Attach a recurring schedule directly to a piece of equipment. Work orders auto-generate on cadence, your team gets notified, the asset's maintenance history fills itself in.
Other CMMS lock real reporting behind their top tier. ToolBelt ships with it on every plan — filter by date, location, asset, category, assignee, or any custom field you've defined.
What percentage of scheduled preventive maintenance closed on time — the metric inspectors and owners actually ask for.
Total labor time and recurring work per asset — flag the chronic offenders before another breakdown.
Who's overloaded, what's stale, where the queue is jamming up.
Role-based permissions for staff, a shareable guest portal for everyone else. Stop paying per-seat for the people who just report issues.
Subscribe to any work order or document and get notified only when it matters. Deduplication keeps your inbox sane.
Updates even when ToolBelt isn't the active tab — no app install required.
Batched updates via Sendgrid — readable summaries, not a flood of individual emails.
Work order updates routed directly to your Slack channels — no context switching.
Follow any work order or document without being the assignee — on your terms.
Built-in DMs keep conversations in context — no hunting through email chains.
Rapid changes batch into one notification — your inbox stays clean.