Work orders with version history, asset-tied PMs, living SOPs, custom reporting, multi-site, mobile parity — and no premium-tier paywall in front of any of it.
Create, assign, and track work orders across every location. Every change is logged, every version saved, every history searchable — without the enterprise upgrade.
Every edit on a work order is attributed and stored forever. Compare any two versions side by side with red/green highlighting. Built for the moment an inspector, owner, insurer, or auditor asks "what changed, and when?"
From a forklift to a fire alarm — status, full maintenance history, custom fields, linked work orders, recurring PM schedules, and attached documents on one record.
Define the fields that matter — serial numbers, purchase price, expected lifespan, salvage value, warranty expiry. Your assets, your schema, no dev work required.
Attach recurring work — "replace filter every 90 days," "inspect every quarter" — directly to the asset. Work orders auto-generate. Compliance reports practically write themselves.
Generate a scannable QR for any asset. Technicians scan to open the full record on their phone — even mid-job in a basement mechanical room.
Every status change and every closed PM, timestamped and attributed. Repeat failures, total downtime, and lifecycle cost — visible at a glance.
Every work order ever created against an asset is surfaced on its page — spot the pattern, escalate before the next breakdown.
Attach manuals, warranties, inspection reports, and the SOPs your techs need — always one tap from the record itself.
Most CMMS treat documents as file attachments. ToolBelt treats them as living procedures: rich editor, version comparison, watch & comment, and direct links to the assets and work orders they apply to.
The biggest recurring complaint about every CMMS is mobile: weak Android apps, no offline, can't initiate a work order from the field. ToolBelt was built for the way maintenance actually happens — phone in one hand, wrench in the other.
Full feature set on iPhone — create work orders, scan QR codes, attach photos, sign off, comment, watch.
Parity day one, not "the iOS app, eventually." Whatever a tech needs on iOS works the same on Android.
Managers don't have to install anything. The browser app is the same product — no "mobile-only features" you can't reach at a desk.
Camera-scan a QR on any asset and land straight on its work orders, schedules, and documents.
Tap once, snap, attach. Every photo lands on the work order, timestamped and attributed.
New assignments, mentions, and overdue work surface as native pushes — no email-only fallback.
Attach a recurring schedule directly to a piece of equipment. Work orders auto-generate on cadence, your team gets notified, the asset's maintenance history fills itself in.
Other CMMS lock real reporting behind their top tier. ToolBelt ships with it on every plan — filter by date, location, asset, category, assignee, or any custom field you've defined.
What percentage of scheduled preventive maintenance closed on time — the metric inspectors and owners actually ask for.
Total labor time and recurring work per asset — flag the chronic offenders before another breakdown.
Who's overloaded, what's stale, where the queue is jamming up.
Role-based permissions for staff, a shareable guest portal for everyone else. Stop paying per-seat for the people who submit one request a month.
Subscribe to any work order or document and get notified only when it matters. Deduplication keeps your inbox sane.
Updates even when ToolBelt isn't the active tab — no app install required.
Batched updates via Sendgrid — readable summaries, not a flood of individual emails.
Work order updates routed directly to your Slack channels — no context switching.
Follow any work order or document without being the assignee — on your terms.
Built-in DMs keep conversations in context — no hunting through email chains.
Rapid changes batch into one notification — your inbox stays clean.
Schedule team events, track RSVPs, and export to any calendar app. Weather data included so field crews can plan ahead.